The operating system for retreat hosts
A branded site, dates and rooms, checkout, a guest portal for waivers, forms and balances, and a dashboard to run bookings. No separate website, booking tool or spreadsheet.
Everything lives in one place
Each retreat has its own workspace. Your site, dates, rooms and checkout are built in. Guests get a portal after they book. You run the business from the dashboard, not a pile of tabs.
- ✓Website, booking and payments together
- ✓One hub per retreat
- ✓Guests finish the rest in their guest area
Retreat workspace
One hub per retreat. Eight tabs to set up the page, the dates, the rooms, the extras and what guests complete after they book.
Swipe the tabs →
See the retreat at a glance
Bookings, spaces left and money collected, plus what is coming up and what still needs filling in on the page. Jump straight into the next job.
- ✓Stats: bookings, spaces left, money collected
- ✓Upcoming dates snapshot and recent bookings
- ✓Page-content checklist: what is filled vs missing
- ✓Quick actions: add a date, duplicate the last date, create a discount code
Name it, place it, publish the URL
The basics that show on the site and in search: title, where it is, and the public link guests actually book on.
- ✓Title, location and country
- ✓Public URL slug, like /retreat/your-retreat
Run as many dates as you need
One retreat, many bookable dates. Hide a date without taking the whole retreat down. Capacity stays protected under guests who are already confirmed.
- ✓Start and end, from-price, capacity, location, image and tags
- ✓Publish or draft each date on its own
- ✓Cannot wipe spaces under confirmed guests
- ✓Sold and remaining tracked per date
Rooms, packages and how they pay
Set the options guests pick at checkout, keep inventory honest, and take a deposit as a fixed amount or a percentage.
- ✓Name, description, amenities, price, image and capacity
- ✓Remaining spaces per room
- ✓Deposit: fixed amount or % of total
- ✓Shared and occupancy options where you use them
Edit the live page, section by section
The retreat page matches your template. Change a section, preview it, then publish. Unpublish the whole page if you need it off the site.
- ✓Hero, marquee banner, about, schedule, what is included
- ✓Gallery (on templates that use it), venue, FAQs, more info
- ✓Preview live or draft
- ✓Publish or unpublish the whole page
Add-ons at checkout
Airport transfers and the rest, priced per person or per booking, on every date or only the ones that need them.
- ✓Optional extras guests can add when they book
- ✓Price per person or per booking
- ✓Apply to all dates or specific dates
- ✓Reorder extras
Waiver, intake and trip docs
Set them up here. Guests complete them in their guest area after they book, not as a pile of PDFs in your inbox.
- ✓Liability waiver: PDF upload or typed text
- ✓Intake form builder: short or long text, yes/no, date, number, required flags
- ✓Guest information docs: pack list, arrival notes and the rest
- ✓Completed in the guest area after booking
Codes and fees for this retreat
Discount codes you can switch off, and a booking fee where it is enabled for that host.
- ✓Discount codes: % or fixed, max uses, expiry, on or off
- ✓Booking fee % where enabled
The dashboard
The rest of the business, outside a single retreat: money, guests, content, automations and the site itself.
Dashboard home
Snapshot of money, spaces and what is coming up.
Bookings
Every booking, with filters. Message guests, or nudge them to sign the waiver.
Guests
Guest CRM with notes, Paid / Waiver / Form status, and export.
Earnings
Collected vs outstanding balances, and a way to chase what is still owed.
Events
Ticketed events alongside retreats, when you want them.
Articles
Journal and blog, on your site.
Legal
Terms and Privacy page editor.
Gallery
Media library for the photos you reuse.
Leads
Waitlist and captured leads, ready to follow up.
Automations
Automated guest emails, set once and left to run.
Data
Traffic and funnel analytics, so you can see where people drop off.
Content
Homepage, branding, colours and fonts, for hosts on a Shanti-style site.
Settings
Account, payout details, brand, domain and the rest.
Notifications
In-app alerts when something needs you.
Deposit, full payment or a plan
Guests book on your branded site. Take a deposit, the full amount, or a payment plan where you have set one up. Balances can be finished in the guest area. You get paid weekly on money that has actually landed.
- ✓Deposit, full pay or payment plans
- ✓Weekly payouts to your account
- ✓Pounds, euros and US dollars
What guests get
The path from your site to a booked guest who has paid, signed and packed.
Book on your site
Branded retreat website and checkout. Deposit, full payment or a plan, whichever you have configured.
Confirmation email
They get a confirmation with a link to their guest area. You get notified of every new booking.
Guest area
Pay the balance, sign the waiver, fill the intake form, read trip docs and message you.
You stay in control
See Paid / Waiver / Form status in Guests. Nudge from Bookings if something is still outstanding.
Waivers in the guest area
Guests sign after they book, alongside the intake form and trip docs. You see who is done without chasing PDFs.
Ticketed events
Run ticketed events alongside retreats, with the same payments. Optional, when you need it.
Traffic and funnels
See how people move from the site to a booking. Always know what is working and where seats are still open.
Duplicate a date
Copy the last date from Overview and launch the next one in minutes. Same setup, new dates, live.
Automations
Guest emails run on their own. Set them once. Balance, waiver and follow-up stop being a Sunday-night job.
AI concierge
Answers guest questions day and night from your published content, and saves the ones who are ready to book as leads.
Grow your retreats
Software lets people book. A growth partner fills the seats. Take everything, or just the parts you want.
Growth that sells out seats
We become your growth partner and fill your retreats. Email marketing, SEO, landing pages and conversion work, all measured against one number: bookings. You always know what is working.
- ✓Email and SEO
- ✓Landing pages and conversion
- ✓Measured against bookings
Every retreat pain-point, solved
The things that eat a host's week. Here is how Gather takes each one off your plate.
Chasing balance payments by text
Solved. Take a deposit at booking and collect the balance on a plan, or let guests pay the rest from their guest area. Instalments run on schedule.
Guests dropping off at checkout
Solved. A fast, on-brand checkout with deposit, full payment or a plan. Fewer abandoned bookings, more seats filled.
Five tools duct-taped together
Solved. Website, booking and spreadsheet in one platform. Each retreat has a workspace. Bookings, guests and earnings live in the dashboard.
Empty seats and quiet launches
Solved. Add us as your growth partner. Email, SEO and conversion work fill the seats and grow the waitlist, measured against bookings.
Waivers and forms all over the place
Solved. Set the waiver, intake form and trip docs in the retreat workspace. Guests complete them in the guest area after they book. Nudge anyone who has not from Bookings.
Answering the same enquiry all day
Solved. An AI concierge answers guest questions day and night, captures the lead, and points them to book. You wake up to bookings, not a full inbox.
No idea what is actually working
Solved. Data shows traffic and the funnel for every retreat. See exactly where seats are open and where people drop off.
Marketplaces taking a big cut
Solved. A flat monthly fee plus 2% per booking, and no cut of your whole business. On a £2,000 booking that is £40, not the £300 a marketplace would take.
Ready to run and fill your retreats?
Book a call and we will work out exactly what your retreats need. The whole platform, just the software, or just the growth.